For over 17 years, we’ve specialized in high-speed document conversion of paper, microfilm and microfiche, aperture cards and large and wide format documents to PDF or any other file format.
Our advantage stems from working with hundreds of clients like you and using the latest Kodak scanning technology to maximize scanning throughput and ensure the highest quality. We serve clients in Chicago, Northern and Central Illinois, Milwaukee and Southern Wisconsin, and Northwestern Indiana.
Datamation uses state-of-the-art high-speed scanners with image enhancement, optical character recognition (OCR) and bar code recognition (1-D and 2-D bar codes) systems to process documents accurately and efficiently. Our Match-n-Merge processes with ERP or other system data is utilized to reduce data entry costs and ensure accuracy. Document scanning and data capture can be performed as a back-end or front-end function, each with their own set of client benefits. We know this stuff so you don’t have to!
If you’ve got at least 10 boxes of paper documents, we’ll scan a sample at no charge. Just click or call and we’ll arrange for pick-up anywhere in the Chicago area, Southeast Wisconsin or Northwest Indiana. We’ll scan your documents, burn the images to DVD, FTP to your system, or upload them to the ImageSilo Cloud and give you a month of complimentary access to this document management system. There are no obligations or long-term commitments.
When do I need document conversion?
For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:
What is the difference between scanning internally vs. outsourcing?
Before taking on an internal document scanning process, you should understand all the costs and resource requirements. These requirements may change based on the volume of work and the timeframe:
When outsourcing, all of these services and more are provided by Datamation. Whether scanning on site or at our facility, our highly trained staff can provide the speed and efficiency to get your documents converted on time and on budget.
What are the costs of document conversion?
Costs for document conversion vary based on the condition of the files. Factors that influence the price include:
For budgeting purposes, a standard banker’s box of paper can run anywhere from $80 to $220 per box.
What is the best way to select a document scanning provider?
When looking for a scanning provider, make a list of your criteria and prioritize this list. Always ask for references and if you are concerned about the safety of your documents, ask for a tour. Here are some items to help you prepare:
How do I choose a document conversion file format?
Document conversion file format is typically driven by the ERP/EMR/ECM system you are loading them into. The most common format for these systems is tiff, either single page or multi-page. When loading documents into these systems, you should consideration the search indexes or meta data and whether you want the files to be text searchable.
If you are not loading your files into one of these document management systems, then PDF is the choice for you. It is the most common format and can be opened by anyone with the free Acrobat Reader.
Should I destroy or retain my documents?
In most cases, scanned documents serve as the working legal document and the paper can be destroyed. When making the decision to retain or destroy your documents, you should look at the legal requirements for your state. Each industry and document type have specific requirements.
If you have questions, reach out to Datamation for best practices or talk to your state archivist.
Designed & Developed by LLT Group