Education
Since our founding in 1995, Datamation serves educational institutions by digitizing student records, transcripts, admissions, student billing, and financial aid. We’ve served K-8, school districts, junior colleges, trade schools, and universities. All of these schools have looked to the conversion of their original paper documents for several important reasons:
- Manpower Reduction – we can scan all your documents and film, and make them instantly accessible to reduce search time and eliminate re-filing
- Space Savings – with a document management system, you can throw out your file cabinets and reclaim the space they took up, and eliminate costly off-site storage
- Responsiveness – requests from students, alumni, employers, other schools, etc. can be almost instantaneous, with copies sent as PDFs or immediately printed
- Security – digital files, as their micrographic counterparts, are easily backed up, which eliminates the possibility of loss due to fire, water damage or malicious intervention
- FERPA Compliance – ensure proper student record disclosure according to The Family Educational Rights and Privacy Act (FERPA) federal law
Library
A wide variety of archived collections can be preserved through digitization, such as:
- Rare books and folios
- Unique local community records
- Special collections
- University catalogs
- News clipping files
Human Resource Files
Faculty and employee HR, benefits and medical files require lengthy retention and reflect precisely the same needs as student records.
Alumni Donor & Development Office
The complex records maintained for support of institutions require frequent access by staff and volunteers. Paper documentation to complement the digital database is essential. As is the case for other departments, the benefits of electronically maintaining the files in image format can be enormous.
Sponsored Research
Grant requests, approvals and reporting are an important component of many institutions. A digital system allows more discrete analysis and monitoring.
Legal Files
Many universities have accumulated extensive records involving potential and actual litigation in addition to usual contractual files.
Property and Risk Management
Records relating to buildings, dormitories, rental properties and other physical assets are far better protected and accessible.