HIPAA Compliance

Datamation offers healthcare EMR/EHR imaging solutions that address specific HIPAA concerns:

Disclosure Tracking

• Critical information is automatically tracked about every disclosure, including a general purpose disclosure reason
• Patient data released during a phone call or in-office consult can be tracked quickly and easily
• Documents can be posted to a secure, web-accessible location combined with password security for disclosure to out-of-office parties

Protected Disclosure

• Emails sent from the system are recorded in the system reports and the system can be configured to force a disclosure reason to be entered prior to sending the email
• Security levels can be restricted to allow individuals to only see only the portions of a patient’s information that they need to perform their function
• Specific records can be filtered for viewing by specific individuals only

De-Identification

• User-level settings control whether or not a user can turn off redactions to reveal PHI
• Redaction colors and styles can be set so de-identified portions of a document blend seamlessly
• Redactions remain in place when emailing and printing

Patient Authorizations

• Scan and store every copy of a patient’s disclosure authorization form in a readily-accessible format from any location, anytime, anywhere

Security

• Tracks each activity performed by any user accessing the system
• Tracks not only activities successfully completed by the user, but all activities they tried to perform such as looking up a patient record; allows the administrator to audit individual user activity for anything that is suspicious
• Set up user accounts to restrict the functions users have access to, such as email, printing or annotations
• Perform security audits for individual documents; provide a full listing of every access to and operation performed on the document
• Secure, airtight document storage can easily be configured to allow access to the database and electronic document storage only through 128-bit encrypted caching technologies, so your database and document storage are never fully exposed to an end-user

Integration Capabilities

• Direct, seamless integration to existing business-critical systems

In addition to the benefits that come from HIPAA compliance, healthcare providers can realize tremendous cost savings, streamline processes, and improve document security and storage through the use Datamation’s healthcare solution. Datamation has developed procedures and strategies to accommodate each client’s requirements while maintaining the highest level of document integrity.