Meet our team of scanning experts

We Love What We Do

No cookie cutter solutions here.

No two businesses are exactly the same. We’re experts in document management and speak your language when it comes to integrating an efficient document management solution into your business – not the other way around.

Our team of experienced document management experts will create a customized plan that works specifically for your company and the way you work.

We Take Your Documents Seriously

We have conversion down to a secure science.

Exceeding SOC 2 Type II requirements, our Willowbrook, IL headquarters was specifically designed for secure document scanning, indexing, and storage. We encourage you to take a virtual look around our office. Come visit us in person to see the Datamation Difference™.

Our Process

Seamless, integrated and worry-free

Paper Conversion

1. Boxing / Pickup

1. Boxing / Pickup

To ensure the security and privacy of your records, files are picked up by a Datamation employee in a Datamation vehicle.
2. Receiving

2. Receiving

Bar code labels are applied to all boxes to track the processing status and location of the files.

3. Document Preparation

3. Document Preparation

Files are thoroughly prepared for scanning. This includes staple removal, repairing of tears, inserting file cover sheets if needed and any other steps that are needed prior to scanning.

4. Scanning / Capture

4. Scanning / Capture

Pages are scanned on Kodak production scanners. Based on the capture requirements, pages can be scanned duplex (front & back simultaneously), in color, grayscale and at different resolutions.

5. Indexing

5. Indexing

File images are viewed and fields are keyed or automatically read from bar codes to create an index for subsequent access.

6. Quality Review

6. Quality Review

All scanned records are reviewed, against the paper, for accuracy, quality and complete file integrity.

7. Output / Finishing

7. Output / Finishing

The final step is to output the images and index. Output options include formats for an imaging system, archive PDF or directly to a cloud based system.

8. Disposition

8. Disposition

Finally, the paper files are either shredded, stored or returned to the client.

Microfilm Conversion
Systems Conversion

Our Document Management Team

We have over 130 years of combined document management experience.

Jim Collins

Founder & President

As a 25-year document management veteran, Jim provides clients with world-class conversion outsourcing services and imaging solutions in corporate, educational and non-profit clients.

Dave Ruschel

Co-Founder & EVP

Dave’s 30 years of document management and workflow solutions combined with his extensive knowledge of imaging hardware, software and systems enables him to expertly match solutions with client needs.

Steve Cady

General Manager

Overseeing the day to day operations, Steve brings 16 years of Enterprise Content Management expertise and more than 120 successful client implementations to each and every client challenge.

Casey Wohl


Casey brings 30+ years of technology acumen and a deep understanding of business processes and content management – making significant contributions to a client success.

Jeff Scheets

Business Development Manager

Jeff brings over 30 years of document management experience to every customer engagement.

Valeria Adams

Production Manager

With more than 12 years of management and scanning software expertise, Valeria is an integral part of your service bureau team.

Colin Ruschel

Application Engineer

Colin joined Datamation as a developer and has quickly become an expert in our ECM solutions and integration.

Maryann Painter

Director of HR and Finance

Maryann brings unparalleled Accounting and Human Resources expertise to Datamation, and a level of extreme detail and customer service to each customer encounter.

Christina Olivares

Film Scanning Specialist

Christina has years of experience converting microfilm and microfiche to digital images. She has the innate ability to pull out the smallest detail.

Vayo Andrade

Quality Control Specialist

As a QC Specialist, Vayo makes sure that all files have been scanned correctly, are readable, and have been indexed accurately.

Mandy Kilinskis

Marketing Coordinator

Mandy oversees marketing initiatives and brings a passion for connecting clients with the knowledge they need to make the best document management choice for their organization.

Are You Ready To Simplify Your Business?