Meet our team of scanning experts
We Love What We Do
No cookie cutter solutions here.
No two businesses are exactly the same. We’re experts in document management and speak your language when it comes to integrating an efficient document management solution into your business – not the other way around.
Our team of experienced document management experts will create a customized plan that works specifically for your company and the way you work.
We Take Your Documents Seriously
We have conversion down to a secure science.
Exceeding SOC 2 Type II requirements, our Willowbrook, IL headquarters was specifically designed for secure document scanning, indexing and storage. We encourage you to take a virtual look around our office. Come visit us in person to see the Datamation Difference™.
Seamless, integrated and worry-free
1. Boxing / Pickup
Bar code labels are applied to all boxes to track the processing status and location of the files.
3. Document Preparation
Files are thoroughly prepared for scanning. This includes staple removal, repairing of tears, inserting file cover sheets if needed and any other steps that are needed prior to scanning.
4. Scanning / Capture
Pages are scanned on Kodak production scanners. Based on the capture requirements, pages can be scanned duplex (front & back simultaneously), in color, grayscale and at different resolutions.
File images are viewed and fields are keyed or automatically read from bar codes to create an index for subsequent access.
6. Quality Review
All scanned records are reviewed, against the paper, for accuracy, quality and complete file integrity.
7. Output / Finishing
The final step is to output the images and index. Output options include formats for an imaging system, archive PDF or directly to a cloud based system.
Finally, the paper files are either shredded, stored or returned to the client.
Our Document Management Team
We have over 130 years of combined document management experience.
Founder & President
As a 25-year document management veteran, Jim provides clients with world-class conversion outsourcing services and imaging solutions in corporate, educational and non-profit clients.
Co-Founder & EVP
Dave’s 30 years of document management and workflow solutions combined with his extensive knowledge of imaging hardware, software and systems enables him to expertly match solutions with client needs.
Overseeing the day to day operations, Steve brings 16 years of Enterprise Content Management expertise and more than 120 successful client implementations to each and every client challenge.
Casey brings 30+ years of technology acumen and a deep understanding of business processes and content management – making significant contributions to a client success.
Jeff brings over 30 years of document management experience to every customer engagement.
With more than 12 years of management and scanning software expertise, Valeria is an integral part of your service bureau team.
Colin joined Datamation as a developer and has quickly become an expert in our ECM solutions and integration.
Director of HR and Finance
Maryann brings unparalleled Accounting and Human Resources expertise to Datamation, and a level of extreme detail and customer service to each customer encounter.
Film Scanning Specialist
Christina has years of experience converting microfilm and microfiche to digital images. She has the innate ability to pull out the smallest detail.
Quality Control Specialist
As a QC Specialist, Vayo makes sure that all files have been scanned correctly, are readable, and have been indexed accurately.
Mandy oversees marketing initiatives and brings a passion for connecting clients with the knowledge they need to make the best document management choice for their organization.