Meet our team of scanning experts

We Love What We Do

No cookie cutter solutions here.

No two businesses are exactly the same. We’re experts in document management and business process outsourcing, and speak your language when it comes to integrating an efficient time- and money-saving solution into your business – not the other way around.

Our team of experts will create a customized plan that works specifically for your company and the way you work.

We Take Your Documents Seriously

We have conversion down to a secure science.

Exceeding SOC 2 Type II requirements, our Willowbrook, IL headquarters was specifically designed for secure document scanning, indexing, and storage. We encourage you to take a virtual look around our office. Come visit us in person to see the Datamation Difference™.

Our Process

Seamless, integrated and worry-free

Paper Conversion

1. Boxing / Pickup

1. Boxing / Pickup

To ensure the security and privacy of your records, files are picked up by a Datamation employee in a Datamation vehicle.
2. Receiving

2. Receiving

Bar code labels are applied to all boxes to track the processing status and location of the files.

3. Document Preparation

3. Document Preparation

Files are thoroughly prepared for scanning. This includes staple removal, repairing of tears, inserting file cover sheets if needed and any other steps that are needed prior to scanning.

4. Scanning / Capture

4. Scanning / Capture

Pages are scanned on Kodak production scanners. Based on the capture requirements, pages can be scanned duplex (front & back simultaneously), in color, grayscale and at different resolutions.

5. Indexing

5. Indexing

File images are viewed and fields are keyed or automatically read from bar codes to create an index for subsequent access.

6. Quality Review

6. Quality Review

All scanned records are reviewed, against the paper, for accuracy, quality and complete file integrity.

7. Output / Finishing

7. Output / Finishing

The final step is to output the images and index. Output options include formats for an imaging system, archive PDF or directly to a cloud based system.

8. Disposition

8. Disposition

Finally, the paper files are either shredded, stored or returned to the client.

Microfilm Conversion
Systems Conversion

Our Latest Awards

We've been recognized by our hardware and software partners for our expertise.

Kodak Alaris Scanners Elite Partner

Datamation is one of the top resellers of Kodak Alaris document scanners in all of North America.

Digitech Systems' Circle of Excellence

Datamation has been one of Digitech's top five resellers of content management software for the last 17 years.

Laserfiche Run Smarter Award

Datamation and their client, VistaLink Health, won a Run Smarter Award for their implementation of Laserfiche software.

Our Document Management Team

We've helped organizations streamline their businesses for over 25 years.

Dave Ruschel


Dave’s 35 years of document management and workflow solutions combined with his extensive knowledge of imaging hardware, software and systems enables him to expertly match solutions with client needs.

Steve Cady

General Manager

Overseeing the day to day operations, Steve brings over 20 years of Enterprise Content Management expertise and more than 150 successful client implementations to each and every client challenge.

Casey Wohl


Casey brings 30+ years of technology and business acumen to drive digital transformation and innovation; he provides significant contributions to ensure client success.

Valeria Adams

Production Manager

With more than 12 years of management and scanning software expertise, Valeria is an integral part of your service bureau team.

Jeff Scheets

Business Development Manager

Jeff brings over 35 years of document management experience to every customer engagement.

Colin Ruschel

Solutions Manager

Colin joined Datamation as a developer and has quickly become an expert in our ECM solutions and integration.

Maryann Painter

Director of HR and Finance

Maryann brings unparalleled Accounting, Sales, and Human Resources expertise to Datamation; and a level of extreme detail and customer service to each customer encounter.

picture of Mandy Kilinskis

Mandy Kilinskis

Marketing Manager

Mandy oversees marketing initiatives and brings a passion for connecting clients with the knowledge they need to make the best digital transformation choices for their organization.

Are You Ready To Simplify Your Business?