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Document Scanning

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Has an important document has gone missing when you really needed it? Do you cringe when record requests come in because you have to get up, go all the way to file room, and dig around in drawers? Then it may be time to consider professional document scanning services.

Document scanning services like those provided by Datamation are the perfect way to get your records to work for you rather than against you. By scanning your business documents you're taking valuable information out of the file cabinet and making it accessible from anywhere with a simple search. Scanning your documents will help you reclaim more space, time, and money, and who couldn’t use more of those?

The Datamation Document Scanning Process

For more than 20 years, we’ve specialized in high-speed document scanning and conversion of paper business records. We've got document conversion down to a fine, secure science. Our HIPAA trained staff works hard to ensure that all of your documents are scanned accurately, clearly, and securely so you have only the highest quality of images.

Our passion has always been with helping companies go paperless and making their businesses more efficient by scanning their paper files. Document imaging is what we do!

Our advantage stems from working with hundreds of clients like you! We use the latest Kodak scanning technology to maximize scanning throughput, ensuring the highest quality.

We primarily serve clients in Chicago and its suburbs, Northern and Central Illinois, Milwaukee and Southern Wisconsin, and Northwestern Indiana, but have scanned for organizations in 49 of the 50 states (and Hawaii, we'd love to work with you!).

Datamation uses state-of-the-art high-speed scanners with image enhancement, optical character recognition (OCR), and barcode recognition (1D and 2D barcodes) systems to process documents accurately and efficiently.

Our Match-n-Merge process can integrate with ERPs or other system data is utilized to reduce data entry costs and ensure accuracy. Document scanning and data capture can be performed as a back-end or front-end function, each with their own set of client benefits.

datamation document scanning team

Benefits of Scanning Your Business Documents

The benefits of document scanning are widespread, but here are some of the best reasons you should convert your paper to digital files.

  • More space in your office
  • Easier access to your files
  • Increased security
  • Easier audits and compliance
  • Better data preservation
  • Backup and disaster recovery
  • Increased productivity and efficiency
  • Save money

Check out this blog post to go more in-depth about the benefits of document scanning.

And don't just take our word for it. The Association for Intelligent Information Management (AIIM) surveyed its members to identify the three main reasons for scanning and data capture. The top three were improved search, productivity, and compliance. Here are all the results:

Improve Searchability of Business Documents
%
Improve Productivity
%
Records Security, Accessibility, and Compliance
%
Improve Speed of Access for Customer Service
%
Reduce Physical Storage Space
%
Reduce Paper Usage
%
Business Continuity
%
Organizational Flexibility (e.g. Remote Work)
%

Even though Business Continuity and Organizational Flexibility didn't rank high in this survey, we've received recent feedback from clients that these are now some of their top priorities.

Take a Test Drive of Our Document Scanning Services

If you’ve got at least 10 boxes of paper documents, we’ll scan a sample at no charge. Just click or call (630) 321-0601 and we’ll arrange for a low-contact pick-up anywhere in the Chicago area, Southeast Wisconsin, or Northwest Indiana. We’ll scan your documents, burn the images to DVD, FTP to your system, or upload them to the ImageSilo Cloud and give you a month of complimentary access to this document management system. There are no obligations or long-term commitments.

Let's Get Scanning!

If you're ready to scan your business documents, you can request a quote or try out our document scanning quote calculator below!

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Wondering how much it will cost to scan your documents? Find out in 30 seconds!