Document Scanning

For more than 17 years, we’ve specialized in high-speed document scanning and conversion of paper, microfilm and microfiche, aperture cards, and large and wide format documents to PDFs and other file formats

Our advantage stems from working with hundreds of clients like you and using the latest Kodak scanning technology to maximize scanning throughput, ensuring the highest quality. We serve clients in Chicago, Northern and Central Illinois, Milwaukee and Southern Wisconsin, and Northwestern Indiana.

Datamation uses state-of-the-art high-speed scanners with image enhancement, optical character recognition (OCR) and barcode recognition (1D and 2D barcodes) systems to process documents accurately and efficiently. Our Match-n-Merge processes with ERP or other system data is utilized to reduce data entry costs and ensure accuracy. Document scanning and data capture can be performed as a back-end or front-end function, each with their own set of client benefits. We know this stuff so you don’t have to!

Take a Test Drive

If you’ve got at least 10 boxes of paper documents, we’ll scan a sample at no charge. Just click or call (630) 321-0601 and we’ll arrange for pick-up anywhere in the Chicago area, Southeast Wisconsin, or Northwest Indiana. We’ll scan your documents, burn the images to DVD, FTP to your system, or upload them to the ImageSilo Cloud and give you a month of complimentary access to this document management system. There are no obligations or long-term commitments.

Wondering how much it will cost to scan your documents? Find out in 30 seconds!

Frequently Asked Questions

  • When do I need document scanning?

    For documents already processed and physically stored (referred to as backfiles), scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system
  • What is the difference between scanning internally vs. outsourcing?

    For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system
  • What are the costs of document scanning and conversion?

    For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system
  • What is the best way to select a document scanning provider?

    For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system
  • How do I choose a file format?

    For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system
  • Should I destroy or retain my documents?

    For documents already processed and physically stored, referred to as back-files, scanning or document conversion can be beneficial if:

    • The documents are accessed frequently
    • You require distributed and/or simultaneous access to the documents:
      • By employees in different departments
      • By employees in different locations
      • Need to allow online access to customers, clients, partners, etc.
    • The documents need to be retained for a long period of time
    • The documents are vital and you need backup copies to prepare for disaster recovery
    • The cost of storage exceeds the cost of a document management system