Microfilm & Microfiche Document Conversion

Converting your microfilm and/or microfiche can seem like a huge, complex, and very overwhelming process. The good news, though, is that we can help you tackle this project without wasting any time or money. Digitizing your microfilm and microfiche can completely change the way it is accessed and stored. Thanks to today’s advanced technology and our team of skilled specialists, we can scan your microfilm and microfiche and transform each roll into a powerful digital document with instant accessibility. Whether you have rolls of documents, images, notes, or minutes, they can be scanned and put through the digitization process.

The Datamation Microfilm & Microfiche Conversion Process

  1. We’ll collect your microfiche jackets, microfilm rolls, COM fiche, and aperture cards.
  2. Then we’ll scan, OCR, and index them at our secure facility.
  3. We will accurately convert your document images to PDF, TIFF, or any other file format.
  4. Finally, we’ll upload or distribute the corresponding digital files in any format of your choosing—making those old personnel records, payroll records, medical records, and drawings instantly accessible.

Benefits Of Microfiche And Microfilm Conversion

Once you decide to convert your microfilm and microfiche to digital files, the benefits quickly begin appearing. Organizations become so happy with the results of the conversion that they often ask themselves, why didn’t we do this sooner? An example of some of the benefits that come along with microfiche and microfilm conversion include:

Preserving Information Accurately
The major problem with microfilm and microfiche is that it starts to fade and disintegrate over time. Depending on the air quality and method of storage, some rolls and cards end up being unreadable. This is a major issue for organizations that rely on the information contained on a type of film or fiche.

When film is converted to digital, all the information that exists is capture accurately before it can fade or be negatively impacted by time. The digital files can be brightened, sharpened, and corrected as well, so going forward, the information is kept correctly and securely. When it comes to digital files, there is no risk of deterioration.

Improved Document Control
Digital documents are much easier to control than rolls of microfilm or boxes of microfiche. Digital documents can be password protected and information can be redacted if it’s confidential. Information that exists on microfilm or microfiche lacks security and can even be an obstacle for employees that need to find information but are left sifting through rolls and cards of microfilm.

Scanning and Indexing
As each roll of film is scanned, it is also indexed by our team of professionals. This means that as information is captured, it is also categorized. When information is indexed it can be more accurately stored, searched and retrieved.

Digital microfilm and microfiche can be keyword searched. That’s right, simply type in a word, date, or name and you will quickly be able to find the information you are looking for without digging through rolls and cards. Searchability helps save time and increase the productivity of employees overall.

Instant Accessibility
There is no such thing as instant access to one frame of a microfilm roll. The roll has to be loaded and looked through, frame after frame. This process can take hours if not days. However, when all of this information is available digitally, it can be accessed instantly. With just a few keywords and clicks of a mouse, you can find the information you need and it’s available right on your computer screen.

More Office Space
Wouldn’t it be nice to have more office space? Eliminating all those boxes of microfilm and microfiche is one way to reclaim that space. Many organizations have a file room that is just full of boxes, and space that could be much more valuable as an office. Digital files take up virtually no space. They exist on a company server or in the cloud, allowing those boxes of microfilm and microfiche to be securely discarded for good.

Increased Productivity
It can be very easy to get sidetracked or demotivated when you need one piece of information that is somewhere in the middle of a roll of microfilm. This requires employees to take time out of their day and sit at a microfilm reader, looking page by page for what they need. Keyword search and digital files allow that information to exist right at their fingertips. When information can be accessed quicker, more work can be done!

Frequently Asked Questions

  • What is Microfiche?

    Microfiche is a sheet of film containing rows of images. The most common we see is roll film cut into strips and placed in a jacket or sleeve. The size and number of images per jacket vary. Additionally, the film may be positive, negative, or mixed within a jacket. All of these factors affect the cost of conversion.

  • What is Roll Film?

    Roll film is microfilm either in an open reel or in a cassette. Roll film typically comes in lengths of 100′ for 35mm film, 130′ for 16mm film, and 215′ for 16mm film. Roll film may also be single stream, images side by side, or dual stream, stacked two up on the film.

  • What is COM Fiche?

    COM (Computer Output Microfilm) fiche is microfilm that is generated from a mainframe data stream or print file. Typically, COM fiche is a series of images produced at a 24X or a 48X reduction ratio. 

  • What is an Aperture Card?

    Think of an Aperture card as a type of punch card that has a cutout with a piece of 35mm microfilm in it. The Aperture card has a row at the top that identifies the content and is often punched with Hollerith or machine-readable data.

Datamation Guide to Digitizing Microfilm and Microfiche

The Datamation Guide To Digitizing Your Microfiche & Microfilm

Want to learn more? Check out this comprehensive guide.