Benefits Of Microfiche And Microfilm Conversion
Once you decide to convert your microfilm and microfiche to digital files, the benefits quickly begin appearing. Organizations become so happy with the results of the conversion that they often ask themselves, why didn’t we do this sooner? An example of some of the benefits that come along with microfiche and microfilm conversion include:
Preserving Information Accurately
The major problem with microfilm and microfiche is that it starts to fade and disintegrate over time. Depending on the air quality and method of storage, some rolls and cards end up being unreadable. This is a major issue for organizations that rely on the information contained on a type of film or fiche.
When film is converted to digital, all the information that exists is capture accurately before it can fade or be negatively impacted by time. The digital files can be brightened, sharpened, and corrected as well, so going forward, the information is kept correctly and securely. When it comes to digital files, there is no risk of deterioration.
Improved Document Control
Digital documents are much easier to control than rolls of microfilm or boxes of microfiche. Digital documents can be password protected and information can be redacted if it’s confidential. Information that exists on microfilm or microfiche lacks security and can even be an obstacle for employees that need to find information but are left sifting through rolls and cards of microfilm.
Scanning and Indexing
As each roll of film is scanned, it is also indexed by our team of professionals. This means that as information is captured, it is also categorized. When information is indexed it can be more accurately stored, searched and retrieved.
Digital microfilm and microfiche can be keyword searched. That’s right, simply type in a word, date, or name and you will quickly be able to find the information you are looking for without digging through rolls and cards. Searchability helps save time and increase the productivity of employees overall.
There is no such thing as instant access to one frame of a microfilm roll. The roll has to be loaded and looked through, frame after frame. This process can take hours if not days. However, when all of this information is available digitally, it can be accessed instantly. With just a few keywords and clicks of a mouse, you can find the information you need and it’s available right on your computer screen.
More Office Space
Wouldn’t it be nice to have more office space? Eliminating all those boxes of microfilm and microfiche is one way to reclaim that space. Many organizations have a file room that is just full of boxes, and space that could be much more valuable as an office. Digital files take up virtually no space. They exist on a company server or in the cloud, allowing those boxes of microfilm and microfiche to be securely discarded for good.
It can be very easy to get sidetracked or demotivated when you need one piece of information that is somewhere in the middle of a roll of microfilm. This requires employees to take time out of their day and sit at a microfilm reader, looking page by page for what they need. Keyword search and digital files allow that information to exist right at their fingertips. When information can be accessed quicker, more work can be done!