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Best Document Scanners for Remote Work from Home

Whether your employees are working from home temporarily or permanently, you still need to make sure that all of your business’ processes keep moving. But if any of those processes rely on paper, you can’t just head down the hall or to another floor to hand off the document. Instead, you’ll need to scan that…

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Illinois Student Online Personal Protection Act (SOPPA) – Datamation Exhibit

Have you heard of the Student Online Personal Protection Act? SOPPA, as it’s normally shortened, is a new Illinois legislative act for school districts. We recently co-hosted a webinar about SOPPA that is embedded below. Please watch or read below for more on SOPPA and how Datamation Imaging Services’ systems and services comply with the…

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Record Retention Rules and Best Practices for Multiemployer Funds

Datamation has worked with benefit funds, including multiemployer funds subject to Taft-Hartley compliance, for over 25 years. And in those 25 years, we’ve learned that no two funds have the same set of retention rules for their documents. If your fund office doesn’t have an official record retention policy, or maybe a loose set of…

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Top 3 Areas Driving Demand for Digital Files Due to COVID-19

When state governments enacted stay at home orders to slow the spread of COVID-19, the need for digital files skyrocketed. While many companies were already making a transition to paperless offices or had formal work from home policies, there some that were still relying heavily on paper. As a document scanning and management company, we’ve…

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Why Should I Upgrade to a New Document Scanner?

Have you had your document scanners for a few years (or more)? If so, then you’ve probably wondered if it’s the right time to upgrade your equipment. If your scanners are lagging, developing weird quirks, or requiring more frequent maintenance, then the answer to that is clear. But even if there aren’t any major problems…

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Streamline Your Office: 8 Tips for How to Go Paperless in 2021

Going paperless, the fully-digital office—these have been buzzy possibilities for years, but very few organizations have achieved a fully or mostly paperless office. And yes, there are a lot of moving parts and change is hard. But in a new decade, one of the best things you can do for your organization is to cut…

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7 Things to Know Before Buying a Document Scanner

So you’ve decided that you want to buy a document scanner and start scanning the paper files in your office to reap the many benefits of going paperless. But there are so many document scanners to choose from that it’s hard to know where to start. Now, you could dive right in and use our…

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Datamation Imaging Services Receives SOC 2 Type 2 Report

As an outsourced document scanning and document management service provider, we value the security and confidentiality of our customer’s information and data. And to reinforce those values, Datamation Imaging Services has once again gone through a SOC 2 Type 2 audit covering the Trust Services of Security and Confidentiality. All of our service commitments, processes,…

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How to Get Started with Document Management and Scanning

Many offices have the goal of achieving the paperless office. However, going paperless is a seriously intricate task, with many paths and solutions. Where do you start? What do you need? As we have helped hundreds of clients start their paperless journey, we wanted to share the steps you need to take to move towards…

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How to Choose a Document Scanning Company

So you’ve decided to, or are thinking about, outsourcing scanning to convert a bunch of your backfiles. Excellent! Now the question becomes: where do you start when selecting a document scanning company? To answer this question, read on to learn about everything you should know and ask when vetting a company to scan your documents….

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