Did You Get That Done? You Can with Automated Workflows

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This post is part of The Datamation Guide to Human Resources Records.

As regulations become more stringent and as paperwork per employee increases, it becomes more and more difficult to properly process and manage those documents. As your company grows, your HR department can’t afford to let paperwork intensive tasks slip through the cracks, leaving your company open to fines and litigation. Datamation can provide your company with a comprehensive, automated workflow that fits your company’s specific needs and wishes to ensure that you get every single task done, every time.

Take employee onboarding, for example. Whether the person is a rehire or a brand new employee, there is extensive paperwork involved. A few documents that are necessary with any hire are W-4s, I-9s, direct deposit information, benefits packages, offer letters, job descriptions, emergency contact information, and an employee handbook—and this doesn’t even include everything! Making these documents electronic, including E-forms, allows employees to directly fill out their information electronically, eliminating the need for paper processing and reducing the error that comes with manual processing, and allowing these documents to be placed directly into your workflow. You’ll never have to deal with missing or incomplete paperwork again.

Automated workflows are also perfect for situations like disciplinary actions, training, or any kind of procedure. Having a uniform workflow and system for completing and filing the paperwork ensures that firstly, no steps of the process are missed and secondly, that all situations are treated exactly equally, preventing dispute. Along the same line, having a set process for maintaining compliance and keeping up with regulations can be crucial for your company. Having an automated workflow with E-forms makes it easy for your department to electronically update paperwork based on changing regulations, ensuring that your company is always up to date. Leaving it up to chance, or manually updating and processing regulation documents can subject your company to unnecessary fines.

Automated workflows make your company’s HR processes easier as a whole. All documents can be kept in one secure system that still provides easy and quick access. It ensures that nothing is missed, from employee onboarding to training procedures and compliance, providing uniform, consistent procedures. With everything conveniently in one system, you never have to wonder if that one nagging task got done again. Call Datamation today to make the perfect plan for your company!