Whether your employees are working from home temporarily or permanently, you still need to make sure that all of your business’ processes keep moving. But if any of those processes rely on paper, you can’t just head down the hall or to another floor to hand off the document. Instead, you’ll need to scan that paper so you can collaborate on documents virtually.
With that in mind, Datamation has compiled this list of the best document scanners for your staff to use while they’re working from home.
Please note: these document scanners are ranked in descending order by the maximum number of documents the scanner should scan per day. Each has various features and price points. It’s best to evaluate your individual scanning needs.
1. KODAK S2070: Up to 7,000 pages per day; 3-year warranty
If you need to scan lots of paper while at home (or even if you’re at the office), there’s no better choice than the KODAK S2070 document scanner. This is ideal for remote workers that normally process a high volume of documents and are having the office mail rerouted to them at home.
The S2070 doesn’t need to be connected to a PC.
2. KODAK S2050: Up to 5,000 pages per day; 3-year warranty
The KODAK S2050 is a reliable, high-quality scanner that’s perfect for keeping your business processes moving. Scanning 50 pages per minute, and featuring a feeder capacity of 80 pages, this scanner delivers great digital images in no time. Like the S2070, the S2050 does not need to be connected to a PC.
With an accessible user interface and 20 job pre-sets, this scanner is a great choice for those processing a lot of different documents.
3. Epson DS-530: Up to 4,000 pages per day; 3-year warranty
The Epson DS-530 document scanner isn’t just a popular choice for use at home. It’s one of the best-selling document scanners period. Its compact and powerful design means less space on your desk, but without sacrificing performance.
This scanner can easily be setup to scan to just about anywhere: your computer, a document management system, cloud storage, etc.
4. Canon DR-C240: Up to 4,000 pages per day; 1-year warranty
If you’re scanning a variety of documents (think passports, embossed cards, mixed sizes of paper), then the Canon DR-C240 may be a great choice. When not in use, the scanner folds up to save room on your desk.
With the DR-C240 you can scan directly to third-party applications like Evernote™, Microsoft® SharePoint®, Google Drive™, and more.
5. KODAK E1040: Up to 5,000 pages per day; 3-year warranty
The KODAK E1040 is simple to setup and use. You power it on and in less than 10 seconds you can start scanning your paper documents. You can configure up to nine different jobs, so this scanner is ideal for people who work with a large volume of the same structured forms or documents.
This scanner scans quickly and accurately. The built-in OCR technology makes digital files text searchable.
6. Canon DR-C230: Up to 3,500 pages per day; 3-year warranty
When you need to scan documents and items of various materials, the Canon DR-C230 is the scanner for you. In addition to standard paper documents, this desktop scanner can handle plastic and embossed cards, along with passports.
It’s small enough to transport back and forth from the office as needed. You can also use a network accessory which allows the scanner to connect via WiFi in addition to standard USB.
7. Epson DS-410: Up to 3,000 pages per day; 3-year warranty
The Epson DS-410 balances affordability, speed, and compatibility. This scanner scans documents at 26 pages per minute and connects seamlessly with just about any document management system.
Users can also scan to online storage accounts or create simple text-searchable PDFs.
8. Canon DR-C225 II: Up to 1,500 pages per day; 1-year warranty
The best feature of the Canon DR-C225 II document scanner is that it was designed to sit upright and save space. The slim profile means that it won’t take up space on your desk and can easily be tucked away when you finish your scanning.
This scanner is easy-to-use and lets you scan directly to third-party cloud applications.
Those are our top picks for the best document scanners to use for remote work. The best news? All of these scanners are reliable, simple to setup, and come with at least a 1-year warranty for peace of mind. And as powerful as they are at home, they can easily be transported back to the office for use there.
If there’s a scanner you think should be added to the list, find us on LinkedIn!