This post is part of The Datamation Guide to Human Resources Records.
In any industry, time is money. Usually, the longer something takes to do, the more it costs, and that includes any kind of Human Resources process within your business. Paper documents are outdated, inconvenient, cumbersome, and most importantly, they reduce your company’s efficiency. And with less efficiency comes a lower return on investment Datamation can provide your company with the tools it needs to implement a solid workflow that will save time, money, and effort while increasing your ROI!
In HR processes like onboarding, training, or payroll, the amount of information that must be shared between departments (originating with yours) is huge. With each employee having several types of documentation filed away, thousands of papers cross HR department desks each week.
The problem with paper is that it can’t be effectively processed in such large amounts. It takes a huge amount of time to find the paper document, pass it from approver to approver, and to finally refile it. The longer it takes to process information, the more money it costs your company.
The only way to drastically reduce processing time is to scan your documents into an automated workflow, eliminating the need to pass along each record or file by hand. This keeps documents from getting misplaced, and also gets them through layers of approval quickly and efficiently.
On average, an employee spends 19.8% of business time trying to find a certain paper document, adding up to about one full day a week. Think about how much more would get done if it took just a few seconds to find a document, and how much of that time could be directed towards targeting problem areas of your company. When you scan your files and store them electronically, any document can be found within just a few seconds with a simple keyword search. The ability to find documents quicker leads to quicker processes in general, which in turn vastly improves customer service. Your company’s time is valuable—make sure it is used wisely.
With the amount of information that crosses your desk on a daily basis, you don’t have time to search for documents that have gone missing or that are stored among thousands of other documents in a filing cabinet. The more time it takes to complete one of your many tasks, the more money your company is spending to keep those processes going. Integrating your documents into an electronic workflow with Datamation will make your company’s processes more efficient, more timely, and less cumbersome.
Call (630) 321-0601 today to discuss the perfect plan for your business.