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Email Management

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With Digitech Message Manager from Datamation, you can automatically capture all email messages and attachments, index them for faster retrieval, and apply user-defined rules to govern where and which messages are stored in the secure document management system.

email management software

Benefits of Using Email Capture Software

Simplify Email Management

  • Message Manager works with virtually any system, including Yahoo!, Gmail, UNIX, and LINUX
  • Enhance user adoption with automated capture policies and indexing capabilities that do not require users to modify the way they use email accounts
  • Set up the system in minutes—just define policies, and forward or journal messages to a mailbox monitored by Message Manager

Reduce Email Management Costs

  • Save days retrieving archived email by using automatically generated indexes to search for email in your document management system
  • Conserve valuable storage space with user-defined policies that filter out unwanted email
  • Reduce costly delays by leveraging incoming email to promptly kick off an automated business process

Comply with Regulations

  • Create a complete email records system by capturing archived and real-time messages
  • Prove that stored messages have not been altered and verify integrity with non-repudiation technology
  • Respond to legal requests in a timely manner using full-text searches to retrieve messages in seconds
  • Ensure system integrity by tracking capture policy changes

“Most companies have recognized email as a communication of record that needs to be managed, but few have integrated it into their overall information management strategy. Digitech Systems’ Message Manager rounds out the company’s complementary technology options and provides companies of all sizes with a cost-effective email management, information management, and compliance strategy.”

– Rebecca Wettemann, Vice President, Nucleus Research, Inc.